Dos and Don'ts of Business Voicemail Greetings in 2024 (EN-AU)
Home > Blog > Dos and Don'ts of Business Voicemail Greetings in 2024

Dos and Don'ts of Business Voicemail Greetings in 2024

Blog Image

In the dynamic world of business, communication plays a crucial role in establishing and maintaining relationships.

One often-overlooked aspect of communication is the voicemail greeting.

Whether you are a small startup or a well-established corporation, the voicemail greeting serves as a first impression for clients, partners, and colleagues.

To ensure you leave the right impression, here are some dos and don'ts of business voicemail greetings, with a special focus on the impact of professional voice overs.


The Dos

1. Be Concise and Clear

Your voicemail greeting should be brief and to the point.

Clearly state your name, company, and a brief message.

Consider incorporating a professional voice over to add a touch of sophistication and clarity to your message.

2. Include Essential Information

Ensure your greeting includes key information such as your business name, your position, and alternative contact options.

A well-scripted voicemail, professionally voiced, can enhance the overall professionalism of your message.

If you find yourself stuck with your voicemail script, our free AI script maker is here to help.

It can create the perfect script for you in just a few seconds!

3. Express Courtesy and Gratitude

Thank the caller for reaching out and express appreciation for their call.

A warm and friendly tone, coupled with a professional voiceover, can make your voicemail welcoming and memorable.

4. Offer a Call-to-Action

Guide the caller on what to do next.

Whether it's leaving a detailed message or providing an alternative contact method, a well-crafted call-to-action can improve the overall effectiveness of your voicemail.

5. Regularly Update Your Greeting

Keep your voicemail greeting current.

If there are changes in your team or business hours, update your greeting promptly.

An up-to-date voicemail shows professionalism and attention to detail.

The Don'ts


1. Avoid Lengthy Greetings

Long-winded greetings can be frustrating for callers.

Keep your voicemail concise to respect their time.

A professional voice over can help maintain brevity while adding a polished touch.

2. Don’t Forget a Professional Voice over

Invest in a professional voice over artist to ensure your greeting sounds polished and engaging.

A well-spoken message can convey trust and competence to your callers.

3. Steer Clear of Jargon

Avoid industry jargon or technical terms that may confuse callers.

Keep your language simple and accessible to a broad audience.


4. Don’t Neglect Enthusiasm

Infuse your voicemail with enthusiasm and energy.

A professionally voiced greeting can help convey a positive and inviting tone to your callers.

5. Don’t Overlook Volume and Clarity

Ensure your voicemail is recorded at an appropriate volume and with clear enunciation.

A professional voiceover can guarantee a clear and easily understandable message.

In conclusion, your business voicemail greeting is a crucial element of your overall communication strategy.

By following these dos and don'ts, and considering the impact of professional voice overs, you can create a voicemail greeting that leaves a lasting positive impression on your callers.

Remember, effective communication begins with the first word, and a professionally voiced greeting sets the right tone for a successful business interaction.

If you find yourself needing assistance in choosing the perfect voicemail or voice over actor to elevate your brand's communication, we're here to help.

Reach out to us for expert advice and discover how the right voice can make a significant difference in leaving a lasting impression on your callers.

Posted by Amazing Voice. February 17, 2024.
Share: Facebook Button Twitter Button Linkedin Button Reddit Button Email Button

Related Posts
Blog Image

Using Voice Messages in Your Company

Posted by Amazing Voice. April 24, 2023.

Do you want to review your internal or external communication? Do you wish to integrate voice messages within it? You're not quite sure how to go about it. Do not panic, we will give you all the information you need to know about voice messages. Ready to learn more?

Blog Image

The Top 18 Things to Avoid When Writing Your IVR Scripts

Posted by Amazing Voice. October 23, 2019.

Considering the call volume many companies deal with, automated answering systems and IVR prompts are a necessity for helping to manage staffing needs and satisfaction rates. Here are some things you should avoid when writing your IVR scripts.

Blog Image

The Importance of Using Voice Overs in the eLearning Industry

Posted by Amazing Voice. March 09, 2023.

The times are changing, and while, historically, most students spent their time sitting in a classroom, this is no longer the case. In fact, according to a 2018 census, over 35% of students in the US were participating in eLearning, and this was before the pandemic.

Order online in a few easy steps
Choose a voice, add your message, pay & you're done!